Sharing PowerPoint Online presentations

This entry is part 6 of 7 in the series Office 365 for Educators

Each collaborative group should nominate a group leader to follow the four steps for setting up your online presentation.  Only the leader needs to create the presentation.  After it is created, other group members and the teacher should get an email with a link to the shared presentation.


1. Sign in and select PowerPoint

Use portal.office.com to log into your Office 365 @spart7.onmicrosoft.com account.  From the Portal, choose PowerPoint Online.

2. Select a theme

From the PowerPoint Online window, choose a New blank presentation or another design you like.

3. Rename the presentation for your group

From the PowerPoint Online bar along the top of the screen, click on Presentation to change the name of the presentation.  For group projects, we suggest you use the task name, followed by a dash and then the last names of the group participants (i.e. Earth Day Slides – Babcock, Smith, Green OR Collaborative Presentation – Babcock, Smith, Green).  That way, you can easily find the assignment and so can your teacher!

4. Share to your group and teacher

1.) From the PowerPoint Online menu, now click the +Share button.  

2.) This will bring up a pop-up where you can add your group members’ names to share the document.  (Tip: For student projects, you should also add the teacher’s name to the top box.)  Select Can edit if you’d like your collaborators to make changes in your document.  Select Can view if you want them to only see what you write.  

3.) Write a message in the second box if you like.  

4.) Then, click Share.


Your group members and teacher will receive an email notifying them of the shared presentation.  They can follow that link to join in on the work.

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